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Meeting minutes will be posted on the highschool website

 

 

 

BY-LAWS

ARTICLE I         NAME

The organization shall be known as the FREELAND ATHLETIC ASSOCIATION.


ARTICLE II        STATEMENT OF PURPOSE

SECTION I

To promote the welfare of the athletes and youth in the home, school, and community; to raise funds for athletic equipment and facilities; to sponsor functions that will give recognition to athletes, coaches, school, home, and community; to promote community involvement and support in the athletic program; to bring into closer relationship, the home and the school, that parents and coaches may cooperate intelligently in the well-being of the child; to develop between educators and the general public such united efforts as will secure for every athlete, the highest advantages in physical, mental, and social education.

SECTION II €“ Non-profit objectives

This corporation is organized and operated exclusively for purposes described in Section 501(c)(3) of the Internal Revenue Code; and its activities shall be conducted in such manner that no part of its assets or net earnings shall inure to the benefit of any member, director, officer, or individual.


ARTICLE III        POLICIES

SECTION I

The program of the Association shall be educational and shall be developed through conferences, committees, and projects.

SECTION II

This Association shall be non-commercial, non-sectarian, and non-partisan.  No commercial enterprise and no candidate may be endorsed by it.  The name of the Association and the names of its officers in their official capacity shall not be used in any connection with a commercial concern, or with any partisan interest, or for any purpose other than the regular work of the Association.

SECTION III

Upon dissolution of the corporation, its remaining assets, if any, shall be distributed to the Freeland Community School District, provided such entity is tax exempt under Section 501(c)(3) of the Internal Revenue Code.  If at the time of dissolution of this corporation, the Freeland Community School District is no longer in existence, or does not qualify as tax-exempt under Section 501(c)(3), the assets shall be distributed to one or more organizations organized and operated exclusively for religious, charitable, scientific, literary, or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, as now in force or afterwards amended.


ARTICLE IV       OFFICERS AND THEIR ELECTION

SECTION I

A. The officers of the Freeland Athletic Association shall be:  President, Vice President, Secretary, and Treasurer.

B. Officers shall be elected by ballot annually in the month of September.

C. Officers shall assume their official duties at the beginning of the school year and shall serve for a term of two (2) years, and/or until their successors are elected.  No officer shall serve more than two (2) consecutive terms in the same office, unless approved by a majority vote at an election meeting.

SECTION II

A. There shall be a nomination committee consisting of three (3) members.

B. The nomination committee shall select two (2) nominees for each office to be filled.

C. Following the report of the nominating committee, an opportunity shall be given for nominations from the floor.

D. If there is but one nominee for any office, it shall be in order to move that the secretary cast an elective ballot of the Association for the nominee.

E. Only those who have consented to serve, if elected, shall be eligible to nominations either by the committee or from the floor.

SECTION III

A. A vacancy occurring in the office shall be filled by a majority vote of the remaining members of the executive committee, due notice of such elections having been given.


ARTICLE V        DUTIES OF OFFICERS

SECTION I

The President shall preside at all meetings of the Association and of the Executive Committee.  The President shall be a member ex-officio of all committees, except the nominating committee, and shall perform such other duties as may be prescribed in these by-laws.  The President shall appoint all standing committee chairpersons.  It is further stated that the President shall sign all checks with the Treasurer for authorized expenditures.

SECTION II

The Vice President shall act as an aide to the President and shall perform such other duties as may be prescribed during the absence of that officer.

SECTION III

The Secretary shall keep an accurate record of all meetings of the Association and Executive Committee and shall perform such other duties as may be delegated to him/her.  Other duties shall be defined as follows:  be responsible for all correspondence for the Association; issue calls for regular and special meetings; keep a roll of the members; notify members of their elections to office or appointments on committees.

SECTION IV

The Treasurer shall receive monies for dues and other activities, be responsible for all deposits in the name of the Association, and co-sign all checks for expenditures with the President of the Freeland Athletic Association.  The Treasurer shall receive all monies of the Association, shall keep an accurate record of receipts and expenditures, and shall pay out local funds only as authorized by the Association.

It will be the responsibility of the Treasurer to present a statement of account at every meeting of the Association and other times when requested by the Executive Committee.  The Treasurer shall make a full report at the annual meeting.


ARTICLE VI       BOARD OF DIRECTORS

SECTION I

The Board of Directors of the organization shall consist of President, Vice President, Secretary, Treasurer, Past-President, and Athletic Director, or his/her designee.

SECTION II

The duties of the Board of Directors are:

A. To transact necessary business in the intervals between Association meetings and such other business, as may be referred to by the Association.

B. To approve routine bills within the limits of the budget.

C. To create standing committees as deemed necessary by the Association.

D. To approve work or projects to be undertaken in connection with the Association.


ARTICLE VII      EXECUTIVE COMMITTEE

SECTION I

The Executive Committee shall consist of the officers of the Association, the chairpersons of standing committees, and the Athletic Director of the Freeland Community School District, or a representative appointed by him/her.  The members of the Executive Committee shall serve until their successors are elected.

SECTION II

The duties of the Executive Committee shall be:

A. To present a report at the regular meetings of the Association.

B. Make appointment to fill vacated offices.

SECTION III

Regular meetings of the Executive Committee shall be held during the school year, the time to be fixed by the committee.  A majority shall constitute a quorum.  Special meetings of the Executive Committee shall be called by the President or by a majority of the members of the committee.


ARTICLE VIII     STANDING COMMITTEES

SECTION I

Such standing committees shall be created by the Board of Directors as may be required to promote the objectives and interests of the Freeland Athletic Association. The chairperson of the Standing Committee shall be selected by the President.  Their terms of office shall be one (1) year.

SECTION II

The chairpersons of all standing committees shall present plans of work to the Board of Directors, and no committee work shall be undertaken without the approval of the Board of Directors and/or the Freeland Community School District Board of Education.


ARTICLE IX       MEMBERSHIP AND DUES

SECTION I

Any person interested in the objectives of the Freeland Athletic Association and is willing to uphold its policies and subscribe to its by-laws, may become a member upon payment of dues, as hereafter provided.

SECTION II

There will be established by the Board of Directors of the Freeland Athletic Association, an annual membership fee.  Annual membership fees shall be set by the Board of Directors with approval of the majority of the membership of the Association and shall be payable in advance.

SECTION III

Officers of the organization shall not be required to pay any dues while serving in the Freeland Athletic Association.            

SECTION IV

Honorary membership may be elected by a majority vote of the members at any regular or special meeting on the recommendation of the Board of Directors.  The same shall be exempt from dues.  The necessary qualification of such membership shall be distinctive and unusual contribution of sufficient importance to the Freeland Athletic Association to justify such an election.

SECTION V

A paid-up member of the Freeland Athletic Association will be one who has paid his/her dues in full and will cover a period of September 1 to August 31, and who is considered in good standing with the Freeland Athletic Association and its Board of Directors.


ARTICLE X        MEETINGS

SECTION I

A. Regular meetings of the Freeland Athletic Association shall be held once each month during the school year, unless otherwise provided by the Association, or by the Executive Committee.

B. Special meetings may be called by the Executive Committee, five (5) days notice having been given.

C. A majority of members present shall constitute a quorum, but no less than nine members, for the purpose of election of officers.

D. The privilege of holding office, introducing motions, debating, and voting shall be limited to the members whose current dues are paid.

E. The order of business shall be determined by the officers of the Association.

F. The Freeland Athletic Association general meetings shall be open to the public.


ARTICLE XI       AMENDMENTS

SECTION I

A. The by-laws may be amended at any regular meeting of the Association by a two-thirds vote of the members present and voting, provided notice of the proposed amendment shall be given at a previous meeting, and provided that the amendment is not inconsistent with the mandatory articles prescribed in the by-laws of the Freeland Athletic Association Constitution.

B. A committee may be appointed to submit a revised set of by-laws as a substitute for the by-laws only by a majority vote at a regular meeting of the Association or by a two-thirds vote of the Executive Committee.